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YMCA-YWCA of Vancouver Island: Accounting and Payroll Assistant

Employment Type:
$40,040 - $45,500 Annually
Posted Date:
November 3, 2023
Closing Date:
November 17, 2023
How to Apply:
Job Descripton:

Nature and Scope:
The YMCA-YWCA of Vancouver Island is a dynamic charitable organization with a vision for Healthy People Building Strong Communities. With over 145 years of history serving Victoria and the surrounding communities, the Vancouver Island Y is a member Association of both YMCA Canada and YWCA Canada. We are searching for an energetic and values-driven individual to join our team with a passion for supporting others and pride in administrative excellence. Reporting to the Financial Controller, the primary duties of the Accounting and Payroll Assistant include assisting with the processing of day-to-day accounting activities and payroll/human resources support. This is a challenging and progressive work environment which will provide interesting and satisfying employment for those who seek to make a positive contribution through a community-based organization that delivers a range of programs and services. This is a Permanent Full-Time position, and the incumbent will be eligible for an attractive benefits package after completion of the probationary period that includes an individual YMCA – YWCA Fitness Membership, as well as cost-shared group benefits and pension plans.

– Assisting in the Accounting and Payroll/Human Resources department, utilizing applications including Active-Net, Avanti and SAGE 300 ERP
– Assisting in the timely and accurate processing of Accounts Payables and Receivables, Batch Renewals and Scheduled Payments
– Assisting with the calculation and preparation of reports and returns
– Assisting with the reconciliation of General Ledger accounts
– Assisting with daily cash reconciliation and bank deposits
– Assisting with Payroll processing and HR filing / reporting and staff recruitment / job posting functions
– Assisting other staff with queries and issues
– Assisting with the maintenance and improvement of logical, efficient and professional record keeping systems
– Monitoring for consistent implementation of Association procedures and practices
– Assisting with other related duties, as assigned

– Proficient computer skills required in Excel with experience in Sage 300 ERP Accounting or similar accounting programs
– Experience with Active-Net, Avanti or similar software applications related to Payroll and Human Resources, and/or registration software are considered definite assets
– Minimum three years of related work experience
– High level of attention to detail
– Strong collaborative work ethic, ability to work on multiple projects and under pressure with tight deadlines and minimum supervision
– A clear Police/RCMP Criminal Record Check with Vulnerable Sector Screening is required
– The YMCA-YWCA has implemented a mandatory COVID-19 vaccination policy requiring all staff and volunteers to be fully vaccinated (2 doses)

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