Please ensure Javascript is enabled for purposes of website accessibility YMCA-YWCA of Vancouver Island - City of Langford
Take the 2025 City of Langford Budget Survey

The City of Langford’s 2025 budget survey is now live on LetsChatLangford. This is one of many opportunities for you to provide valuable input on how your tax dollars are spent and help shape the services and programs provided to the community. Your feedback is one of several important considerations Council will use to guide their decisions for the 2025 budget and beyond. A schedule of budget related meetings is posted on the City website, and on the project page.

Return to Langford Job Bank

YMCA-YWCA of Vancouver Island: Human Resources Administrator

Employment Type:
Full-time
Salary:
52,780 - 54,600
Posted Date:
January 16, 2025
Closing Date:
January 28, 2025
How to Apply:
Email
Job Descripton:

Nature and Scope:
Reporting to the Manager – Payroll, Benefits and HR Administration, the Human Resources Administrator (HRA) will provide human resources support in several areas and will play an active role in the recruiting and onboarding experience for new hires (staff and volunteers), benefits administration, maintaining and developing administrative systems, and ensuring on-going compliance with HR-related
matters. The HRA will ensure related processes are current, streamlined, and in compliance with legislative requirements. General employee support is a key aspect of this position. The HR Administrator requires a high degree of attention to detail, critical thinking, and efficient administrative capabilities.

What we offer:
This permanent full-time position is entitled to a YMCA-YWCA individual membership; 15 days vacation; paid sick leave (per policy); and a cost-shared benefits package (after completion of the probationary period) which includes:

  • Health Care, Drug Plan, Dental, Vision, EAP
  • Extended Health Care
  • Life Insurance, LTD and AD&D
  • YMCA Canada Pension Plan (as per eligibility requirements in the plan)

 
What you’ll be doing:

  • Supporting recruitment by tracking job vacancies, posting positions to various platforms, screening applications, responding to inquiries and supporting the Manager – Payroll, Benefits and HR Admin and the hiring managers with associated recruitment responsibilities, as requested.
  • Ensuring appropriate protocols are followed throughout the hiring process; assisting hiring managers with interviews as assigned.
  • Assisting the hiring managers through the onboarding process for new employees, including preparation of employment contracts, tracking and following up on new hire packages, criminal record checks, mandatory certifications, and assisting Payroll in welcoming new employees.
  • Coordinating closely with payroll to incorporate new hire documentation into Avanti, ensuring that Human Resources/Payroll information systems are integrated, maintained and updated.
  • Tracking and maintaining employee certification compliance, such as criminal records renewals, annual policy updates, current Work Permits, and similar.
  • Assisting in the administration of the employee group benefits and pension plan; providing guidance and support to eligible employees through the enrolment process and responding to inquiries regarding the plan itself.
  • Playing an active role in ensuring that staff and volunteers adhere to Human Resources and Association policies and practices.
  • Exercising a high degree of confidentiality, sensitivity and privacy with staff and volunteer information and files, ensuring privacy legislation and legal requirements are followed.
  • Supporting Association committees and special events (e.g. job fairs) as required.
  • Providing general administration support to the Association Services department, and other duties as assigned.

 
What you’ll need:

  • Human Resources or other related diploma, with a minimum of 2 years relevant experience, and a high level of interest in the HR field; or equivalent combination of education and experience.
  • Ability to work and collaborate within a team while establishing and maintaining supportive relationships.
  • Excellent attention to detail combined with strong interpersonal and communication skills, sound judgement, confidentiality and self-motivation.
  • Ability to prioritize and work effectively while managing multiple time sensitive tasks.
  • Competent working knowledge of MS Office Suite, including Word, Excel, Outlook and Teams; experience with HRMIS software is an asset.
  • Experience with full cycle payroll processing is highly valued.
  • A clear Police/RCMP Criminal Record Check with Vulnerable Sector Screening required (prior to start date – not required at the application stage).

 
To Apply:
Please send a cover letter and resume to:
Human Resources
YMCA-YWCA of Vancouver Island
Email:

 
Please Note:
Application Details: Deadline for applications is Tuesday, January 28, 2025. *Please Note: application will be short-listed for interviews as they are received.

Please indicate in your cover letter how you heard about this position.

We thank all applicants, but only short-listed candidates will be contacted.

The YMCA-YWCA of Vancouver Island is an equal opportunity employer.

Documents:
https://langford.ca/wp-content/uploads/gravity_forms/14-970932d8ad07d8d05835d25dfc2c90bc/2025/01/Job-Posting-Human-Resources-Administrator-Jan-14-2025.pdf
sidebar hashtag menu home office pencil images camera headphones music video-camera bullhorn connection mic book books file-empty files-empty folder folder-open price-tag barcode qrcode cart coin-dollar coin-euro mobile user users user-plus user-minus key lock unlocked glass mug spoon-knife fire bin switch cloud-download cloud-upload bookmark star-empty star-half star-full play pause stop backward forward first last previous next eject volume-high volume-medium volume-low volume-mute amazon google whatsapp twitter dribbble behance behance-black github appleinc finder windows8 skype pinterest pinterest-o chrome firefox edge safari opera file-pdf file-word file-excel html-five asterisk search search-plus search-minus cog arrow-circle-o-down arrow-circle-o-up edit share-square-o check-square-o arrows question-circle arrow-left arrow-right arrow-up arrow-down mail-forward expand compress eye eye-slash comment twitter-square facebook-square camera-retro cogs comments thumbs-o-up thumbs-o-down sign-out linkedin-square external-link sign-in unlock feed bell-o arrow-circle-left arrow-circle-right arrow-circle-up arrow-circle-down globe filter arrows-alt link paperclip bars envelope linkedin rotate-left bell angle-left angle-right angle-up angle-down desktop mail-reply mail-reply-all chain-broken chevron-circle-left chevron-circle-right chevron-circle-up chevron-circle-down html5 unlock-alt youtube-square youtube-play dropbox stack-overflow apple windows trello female male arrow-circle-o-right arrow-circle-o-left wordpress file-image-o paper-plane paper-plane-o share-alt cc-visa cc-paypal cc-stripe bell-slash bell-slash-o facebook-official trademark registered wikipedia-w question-circle-o
Your browser is out-of-date!

Update your browser to view this website correctly. Update my browser now

×